Billing by the hour? Put cleaner hours in Qty (two cleaners for three hours is 6). Flat rate visits use Qty 1.
The figures already filled in are a sample deep clean, so type your own over them. Drafts stay in this browser and are never sent anywhere.
A cleaning invoice is the bill a cleaner sends once a visit, or a run of recurring visits, is done. It names your business and the client, the service address, a unique invoice number and the visit dates, then lists each charge: the clean itself (by the hour, per visit or by size), any add ons such as inside the oven or interior windows, and supplies if you brought them. Underneath sit the subtotal, discount, sales tax where your state taxes cleaning, the total, any deposit and the balance due, followed by payment terms and your satisfaction guarantee.
How the invoice total is calculated
This cleaning invoice generator multiplies each line, adds them up, takes the discount off, applies tax to whichever lines you mark as taxable, and finally subtracts what the client has already paid.
| What it covers | How it is figured | |
|---|---|---|
| Line total | One charge: the clean, an add on, supplies, or a trip fee or other charge | Qty × unit price (cleaner hours × hourly rate when billing by the hour) |
| Subtotal | Everything before discount and tax, split into cleaning, add ons and supplies plus other | Sum of every line amount |
| Discount | Money off the bill, for example a first visit or recurring plan reduction | Shared across all lines by their size, so each taxed line takes its slice |
| Tax | State sales tax on every line, on supplies only, or none at all | Tax % × taxed lines, after those lines take their part of the discount |
| Balance due | Whatever the client has left to pay | Total (subtotal less discount, with tax added) less any deposit |
Example invoice: first deep clean of a 1,800 sq ft home, two cleaners for three hours, tax on every line at 6% (the Pennsylvania state rate)
How to use this cleaning invoice template
Fill the tabs in order, from your business to the payment terms. Every change shows on the sample bill beside the form, so you see exactly what the client gets.
- Enter company details: your company name, street address and a way to reach you, plus the tax ID and license number. If clients ask whether you are bonded and insured, put the policy number in so it prints under your name.
- Describe the property and the visits: the client, the service address and unit, whether it was a residential, commercial, move out or deep clean, the square feet or rooms, and how often you come. Add the crew names and hours on site so the client knows who was in the home.
- List the services: one line for the clean, one for each add on, and a supplies line if you brought the products.
- Add taxes, fees or discounts: pick which lines are taxed and the rate, then enter a discount for a repeat client or a first visit offer.
- Record a deposit: type in what was paid when the client booked.
- Save the PDF: hit Download PDF and set the destination to Save as PDF. The file carries just the invoice on one page, ready to email or print.
What to include in a cleaning services invoice template
The client was usually out while you cleaned, so the invoice has to show them what was done, where, by whom, and what each part cost.
| Part | What goes on it |
|---|---|
| Business and client | Your business name, logo, address and contact, plus the client name, the service address and how to reach them. |
| Invoice details | A unique invoice number, the billing date and the due date. |
| Visit details | Each visit date, the frequency of the plan, the cleaners who came and the hours on site. |
| Property | Residential, commercial, move out or deep clean, with the square feet or the rooms cleaned. |
| Service description | The tasks in plain words: kitchen and bathrooms, dusting and floors, carpet cleaning, office janitorial work. |
| Labor | Cleaner hours and the hourly rate, or the flat price for the visit. |
| Add ons and supplies | Extras the client asked for on their own lines, and a supplies charge when your company brought the products. |
| Taxes and totals | Subtotal, discounts, sales tax where it applies, deposit received and the final amount due. |
| Payment terms | Accepted payment methods, the due date, and any late fee policy you have agreed with the client. |
| Notes and conditions | Special instructions, a satisfaction guarantee, or a short thank you note. |
Why are invoices important for cleaning contractors?
An invoice is the payment request and the business record in one. Using a template for it also takes the arithmetic and the formatting off your plate.
- Faster paymentsA clear total and due date means less back and forth before the client pays.
- Proof of serviceVisit dates, crew names and an itemized task list confirm what was cleaned and when. That matters most when a client says a room was missed or a key holder asks who entered the property.
- Financial organizationNumbered invoices make it simple to track revenue per client, watch cash flow across recurring plans and pull figures together at tax time.
- Professional imageA branded PDF builds trust with homeowners and office managers.
- Less time on mathThe generator works out every line, the tax and the balance, so totals come out right without a calculator.
- Fewer disputesClear service breakdowns, with add ons listed apart from the base clean, leave little room for a client to question the bill.
How do cleaners bill a job on the invoice?
Most cleaning work is billed one of four ways, and add ons sit on their own lines whichever you pick. The ranges below are what clients commonly see for each.
| Model | How it shows on the invoice | Common range |
|---|---|---|
| Hourly | Cleaner hours in Qty, rate per cleaner in unit price | $45 to $75 per hour per cleaner at a cleaning company; independent cleaners $30 to $45 |
| Flat per visit | One line per visit, named by clean type | Standard $100 to $250, deep $200 to $450, move in or move out $250 to $550 |
| Per square foot | Square feet in Qty, rate per sq ft in unit price | Standard $0.10 to $0.20, deep $0.15 to $0.30, move out $0.22 to $0.35 |
| Per room | A base price, then one line for extra bedrooms or bathrooms | Extra bedrooms $15 to $30 each; bathrooms $30 to $60 each above the base |
| Add ons | Their own lines, tagged Add on | Inside fridge $25 to $50, inside oven $25 to $40, interior windows $50 to $100 |
| Supplies and travel | A supplies line and a trip fee line | Supplies $10 to $20 when the cleaner brings products; travel $10 to $25 for distant homes |
Most cleaning visits run about two hours with two workers, which is why hourly invoices usually show cleaner hours rather than clock hours.
Do cleaning services charge sales tax?
Some states tax cleaning and some do not, and a few split it by the kind of job. Four examples show how far apart the rules are.
| State | How cleaning is taxed |
|---|---|
| Texas | Tax is due on the charge to clean a home, office, warehouse or other building. A self employed housekeeper who is an employee of the household, and not a subcontractor for a maid service, does not charge it. |
| New York | Interior cleaning and maintenance services are taxed, whether they are done as needed or under a long term contract. |
| Pennsylvania | Residential and commercial building cleaning services are both subject to sales tax. |
| Washington | Regular janitorial work is not a retail sale, so no retail sales tax is collected on it. Specialized or one off cleaning counts as a retail sale, and sales tax must be collected. |
Rules differ in every other state. Your state revenue office has the current rules, so set the generator to the matching tax option and rate.
What payment terms work for cleaning invoices?
One time cleans are usually paid on the day. Recurring plans are billed per visit or once a month, and they tend to carry a lower price per visit: about 15% to 20% off for weekly, 10% to 15% for every two weeks and 5% to 10% for monthly.
| Term | Meaning | Best for |
|---|---|---|
| Due on receipt | Paid when the invoice arrives | One time house cleans and move out jobs |
| Net 7 or Net 15 | Due 7 or 15 days after issue | Homeowners on weekly or every two weeks plans |
| Net 30 | A month to pay from the issue date | Office contracts, property managers and commercial accounts |
| Monthly recurring | One invoice listing every visit date in the month | Clients with a standing schedule who prefer a single bill |
| Deposit and balance | Part paid when booking, the rest after the clean | Deep cleans, move out cleans and post construction work |
If you charge late fees, put the policy on the invoice and in your service agreement before the first visit.
Cleaning quote vs invoice vs receipt
A quote is sent before you clean, an invoice after, and a receipt once the client has paid.
| Document | Sent | Purpose |
|---|---|---|
| Quote | Before any cleaning | States the price up front so the client can approve the clean. |
| Invoice | After the clean is completed | Bills for the work done, with a due date. |
| Recurring invoice | Each visit, week or month | Bills an ongoing contract on a fixed schedule. |
| Receipt | After payment | Confirms the client has already paid. |
Industry specific tips for cleaning invoicing
A cleaning invoice has to be detailed enough to settle questions and short enough to read in a minute. These habits help.
- Break down services by task or areaItemize rooms, square footage or specific tasks so the bill matches what the client walks into.
- Offer recurring invoice optionsFor ongoing contracts, bill weekly or monthly on a fixed day. Listing each visit date on the invoice saves the client checking a calendar against it.
- Include special requestsOne off add ons such as window cleaning or carpet shampooing go on their own lines.
- Highlight guarantees or warrantiesIf you reclean a missed area for free, state it plainly. It builds trust and heads off refund requests.
- Say who supplied the productsMark whether your company or the client provided supplies, so a supplies charge never looks like a surprise.
- Name the crewClients like to know who was in their home.
Run a cleaning company? Your next recurring client may be calling while the vacuum is on.
Cleaners spend the day in gloves, in someone else's home, with the phone in a bag by the door. A new lead who hears voicemail books the next company on the list, and a weekly plan worth months of invoices goes with them. ServiceAgent picks up every cleaning call, asks about the home size, rooms and how often they want a visit, and books the first clean into an open slot on your schedule.
Book a free demoFrequently asked questions
Quick answers on cleaning invoices, pricing a visit and this generator.
Book a free demoWhat should a cleaning invoice include for clients?
Your company and client details, the service address, an invoice number, the visit dates, a description of the cleaning, labor hours or the flat price, add ons and supply costs, then the subtotal, tax, the total due and how you want to be paid.
When should I send a cleaning invoice?
As soon as the clean is finished. For ongoing contracts, send it on a fixed recurring schedule instead, after each visit or once a month.
What's the difference between a cleaning quote and a cleaning invoice?
A quote gives the expected price before any cleaning happens. The invoice follows once the crew has finished and asks to be paid.
What is the difference between a cleaning invoice and a receipt?
One requests money, the other proves it arrived. Send the receipt only after the client has paid.
How do I format a cleaning invoice correctly?
Start with your logo, business details and invoice number. Client, address and visit details come next, followed by the itemized tasks, add ons and supplies. Keep the totals in one block with the amount owed in bold, put the terms below it, and send a PDF so nothing shifts on the client's phone.
Should I use a cleaning invoice template or generator?
A template gives you a structure to fill in. A generator also does the math, checks the totals for you and turns out a PDF that is ready to send, which is quicker and avoids errors.
How does a cleaning invoice generator work step by step?
You add your business and client details, then list the cleaning, add ons and supplies as lines. Set the tax, any discount and the deposit, and the cleaning invoice generator calculates every total, including what is still owed. Press Download PDF to save it.
How quickly can I make a cleaning invoice with a generator?
Under five minutes for most jobs. The generator remembers your last draft on this browser, which means repeat invoices just need a new client, dates and lines.
How much should I charge for 2 hours of cleaning?
Cleaning companies commonly charge $45 to $75 per hour per cleaner, and independent cleaners $30 to $45. Two hours with one cleaner comes to $90 to $150 at company rates, or $60 to $90 for an independent. Our house cleaning calculator prices a full visit.
Do cleaning services charge sales tax?
It depends on the state. Texas and Pennsylvania tax house and building cleaning, New York taxes interior cleaning and maintenance, and Washington does not apply retail sales tax to regular janitorial work. Check your own state's revenue department.
Can ChatGPT generate an invoice?
Yes, as rough text. Every figure then needs checking by hand and the layout is up to you. This generator works out the totals, keeps the layout fixed and gives you the PDF.
Is there a free cleaning invoice template in Word?
Not from this page: your invoice downloads as a PDF rather than a Word file. A PDF keeps the layout the same on every phone and computer, and you can come back to the generator to edit and download again.
Where is my invoice data kept?
Only in your own browser, ready for next time. No server ever sees your invoice, and the logo you add stays on this computer. Reset wipes it all.
Leads growth and product marketing for ServiceAgent at SaaS Labs, where he has worked in product marketing since 2020. Writes ServiceAgent's coverage of AI call answering, CRM and home services operations.
Published by ServiceAgent, the AI front office for home service teams. This generator helps you bill clients and does not give tax or legal advice. Cleaning tax rules change from state to state and job to job, so ask your state tax agency or your accountant.