Free Past Due Invoice Template & Generator

When clients miss payment deadlines, a clear past due invoice helps you communicate the outstanding balance, reinforce payment terms, and encourage fast resolution. Professional invoices maintain your credibility while reducing disputes and collection delays. With our free past due invoice template and generator, you can create polished PDF invoices in minutes. Built-in calculations ensure accuracy, while ready-to-send formatting makes it easy to request payment immediately.

What to Include in an Invoice Template for Past Due Accounts

A past due invoice should clearly communicate the outstanding balance and payment terms. It must include all details from the original invoice, plus overdue notices and late fee calculations.

  • •Business and client information – Add your company's name, address, phone, and email, along with the client's details.
  • •Invoice details – Show a unique invoice number, the original invoice reference, issue date, and updated due date.
  • •Outstanding balance – Clearly state the unpaid amount and any partial payments already received.
  • •Itemized charges – Restate services or products billed, plus any late fees, interest, or penalties applied.
  • •Payment history – Optionally include the original invoice date and payment reminders for transparency.
  • •Totals and adjustments – Provide subtotal, fees, taxes if applicable, and final overdue balance.
  • •Payment terms – Include acceptable payment methods, late fee policy, and final deadline.
  • •Notes or reminders – Add a polite reminder about resolving the balance and your willingness to discuss payment arrangements.

Why are Invoices Important for Past Due Accounts?

Past due invoices are more than payment requests — they are formal reminders that protect your business, enforce payment policies, and maintain professional communication with clients.

  • •Clear communication – Outlines overdue amounts and avoids confusion with clients.
  • •Encourages timely resolution – A professional invoice is more effective than informal reminders for collecting payment.
  • •Supports collections process – Provides a documented trail if you escalate to collections or legal action.
  • •Maintains professionalism – Polite, well-structured invoices help preserve client relationships while requesting payment.

How to Use This Past Due Invoice Template

Our past due invoice generator makes it simple to prepare a professional overdue notice. Just follow these steps to create a clear and effective invoice.

  1. 1Enter business and client details – Include your company info, client contact details, and the original invoice reference.
  2. 2List outstanding charges – Show the unpaid balance, itemized services, and any late fees or interest.
  3. 3Apply adjustments – Deduct partial payments or apply credits, then update the final overdue balance.
  4. 4Download in PDF format – Generate a polished PDF past due invoice to email or print for your client.

Why Use a Past Due Invoice Template

Late payments can strain cash flow and create administrative burdens. A past due invoice template and generator simplifies the process and improves your chances of timely collection.

  • •With our past due invoice template and generator, you can:
  • •Save time with automated formatting and totals
  • •Reduce errors in calculating overdue balances and fees
  • •Present professional, legally compliant invoices
  • •Maintain records for accounting, audits, or collections

Industry-Specific Tips for Past Due Invoicing

No matter your industry, handling late payments requires professionalism. A clear, structured past due invoice helps you maintain client relationships while protecting your business.

  • •Reference original invoice – Always link back to the original invoice for transparency.
  • •Add polite reminders – Keep language professional while emphasizing urgency.
  • •Outline consequences – Note late fees or next steps if payment isn't received.
  • •Offer flexible options – Allow multiple payment methods or installment plans to encourage resolution.

Frequently Asked Questions

It should include business and client details, original invoice reference, overdue balance, itemized charges, late fees, totals, and updated payment terms.

Send one immediately after the payment due date has passed, and continue with reminders if payment is not received.

A regular invoice is a first request for payment, while a past due invoice is a reminder that payment is late and may include late fees.

A past due invoice is a polite reminder, while a collection notice is a more formal step that may involve a third party.

Use a professional PDF layout with a clear overdue balance, original invoice reference, itemized charges, totals, and firm payment terms.

A template works for manual updates, but a generator speeds up the process, automates calculations, and creates polished PDFs instantly.

You input client and overdue details, and the system calculates balances, adds late fees, and generates a professional PDF.

Most past due invoices can be created in under five minutes, making it fast to follow up on unpaid accounts.

Looking for other invoice templates?

Contractor Invoice Template

Small Business Invoice Template

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